Administration

PART TIME EXECUTIVE ASSISTANT & PROJECT MANAGER (Part time Contractor)

Hoboken, New Jersey   |   Contract

Happy Box is Growing!
We are an e-commerce curated gift box company, featured in Brit+Co, OprahMag.com, BRIDES, and more. Founded by two sisters, Happy Box Store believes that giving the perfect gift should be as happy of an experience as receiving one. We hope to deliver a little more “happy” to the world by making it easier to celebrate any moment with gifts built specific to each recipient. Our customers pick a box, pick a variety of gifts, and pick a card, and their gift gets sent directly to their recipient’s door. We buy a large majority of our products from other female-owned and local businesses, so our customers know they are supporting great businesses when they buy from us. Our warehouse/HQ is located in mid-town Hoboken, NJ.


Job Description:

We’re Happy Box Store - a growing startup in Hoboken looking for a part time executive assistant with strong project management skills to help the founders with both administrative and project management work. The current need is for 3-4 hours, approximately daily Monday-Friday (9:30-12:30 or 1:30) in our warehouse space at the Monroe Center hours. Some additional remote work may be requested. Opportunity to grow hours. The job will begin as a 30-day trial, and you will gain experience in a rapidly growing e-commerce startup environment with the opportunity to grow into various roles and employee discounts on gift items.


Responsibilities

  • Booking personal and business appointments 
  • Making timelines and setting up meetings
  • Making phone calls on the founders’ behalf, doing research, following up with vendors
  • Running errands, making timelines, planning events 
  • Helping support e-commerce, administrative and marketing tasks for the company including inventory shipment tracking, vendor management, office supplies ordering
  • Communicating with fulfillment, account management, and other cross-functional teams to create and send regular report providing metrics to Founders 

Requirements

  • Administrative or project management experience
  • Knows how to use Google Suite (mail, docs, calendar)
  • Excellent communication skills
  • Strong Attention to detail 
  • Critical thinking and problem solving 
  • Solutions oriented, has a positive can-do attitude
  • Must be at least 18 years old and legally able to work in the U.S.
  • Organized, positive attitude and be excited to join a scrappy startup; willing to go above and beyond the listed duties in times where it’s busy and help with fulfillment and customer service.


Our Mission
We believe giving the perfect gift should be as happy of an experience as receiving one. We hope to deliver a little more “happy” to the world by making it easier to celebrate any moment with gifts built specific to each recipient.


Happy Box Values

  • Do business happy, no matter what. That means with our employees, clients, vendors, partners, and our mailman, Gary.
  • Shine light on the creativity and talent of others. We buy gift products from companies and people we believe in, supporting various mission-based and women-owned businesses.
  • There is value “off the path." We will continue our spirit of innovation and customer centricity and take the right way, not necessarily the easy way as we grow.

*If interested in the part time executive assistant & project manager role, please include a resume and cover letter stating why you're interested in this role, our brand/business, and how your previous experience will be relevant.

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